158564 Overcoming challenges of a implementing a statewide data collection system for family planning programs in California

Monday, November 5, 2007

Tanya W. Parker, MA, MPH , Clinical and Community Health Programs, California Family Health Council, Los Angeles, CA
Annette L. Amey, MS, PhD , Clinical and Community Health Programs, California Family Health Council, Berkeley, CA
The California Family Health Council administers the largest Title X grant in the nation and manages a statewide system of family planning providers which serve diverse populations, cover enormous geography and comprise over 300 various clinic settings. These providers have varying capabilities in their computer systems and internal processes to collect and report data. This presented challenges to CFHC's ability to validate and report accurate annual data to DHHS. To address this, CFHC leveraged new technology to implement a flexible health information exchange system usable by all types of clinics. Raw data is extracted from clinics' local computer systems in any electronic format and uploaded to CFHC's website. CFHC's automated system cleans and translates the data and stores it in a central database for aggregation and reporting. CFHC now aggregates and reports on clinical and demographic data for over 1 million family planning visits annually from data submitted electronically from clinics. As a result the process of data collection and reporting has become more standardized statewide and data quality has improved. The system is currently being enhanced to accept lab testing and result data from additional sources in order to better monitor STI and cervical cancer screening. CFHC will also use the data to assess clinics' progress toward reaching national family planning performance measures. The implementation of a statewide health information exchange system in California provided access to higher quality data which can be used to better monitor utilization of services, conduct trends analyses, and substantiate use of public dollars.

Learning Objectives:
1. Identify barriers to statewide data collection efforts 2. List implementation steps to developing a statewide system for data standardization, collection, reporting and analysis

Keywords: Data Collection, Family Planning

Presenting author's disclosure statement:

Any relevant financial relationships? No
Any institutionally-contracted trials related to this submission?

I agree to comply with the American Public Health Association Conflict of Interest and Commercial Support Guidelines, and to disclose to the participants any off-label or experimental uses of a commercial product or service discussed in my presentation.