266903 Development and Implementation of an Inventory Management and Tracking System (IMATS)

Monday, October 29, 2012

Barbara Nichols, BS , Division of Informatics Solutions and Operations, Centers for Disease Control and Prevention, Atlanta, GA
Guy Faler, MBA, PMP , Contracted to CDC Division of Informatics Solutions and Operations, Northrop Grumman Information Technology, Atlanta, GA
Sanjeeb Sapkota, MBBS MPH , Division of Informatics Solutions and Operations, Centers for Disease Control and Prevention, Atlanta, GA
Susan Hughes, BS , Contracted to CDC Division of Informatics Solutions and Operations, Northrop Grumman Information Technology, Williamsburg, VA
Kathy Siler, BA, PMP , Contracted to CDC Division of Informatics Solutions and Operations, Northrop Grumman Information Technology, Atlanta, GA
Leslie Lee, BS , Contracted to CDC Division of Informatics Solutions and Operations, SRA International Inc., Atlanta, GA
Caroline Westnedge, MPH , Contracted to CDC Division of Informatics Solutions and Operations, SRA International Inc., Atlanta, GA
During the 2009 H1N1 Influenza Pandemic event, it became evident that there was a need for increased visibility of countermeasure inventory to the dispensing level. This information, used to make critical decisions concerning the allocation and distribution of countermeasures (e.g., antivirals and personal protective equipment), proved difficult to obtain. In response, the Centers for Disease Control and Prevention (CDC) developed an Inventory Management and Tracking System (IMATS) available nationwide. This system is a tool which allows public health providers to track both medical and non-medical countermeasure inventory during either daily operations or an event down to the local level, report data to CDC, and facilitate warehouse operations including receiving, staging, and storing of inventory.

To ensure the inventory management solution meets the needs, preferences, goals and business objectives of users, innovative, user-centered design methods along with user feedback was incorporated throughout each stage of the development process. An initial release of IMATS took place in September 2011. In addition, an IMATS evaluation environment was created to allow interested partners a chance to assess the system before deciding whether to implement it as their inventory management solution. As part of this evaluation process, users may provide system feedback which is then analyzed for incorporation into future releases. As of Jan 2012, 67 jurisdictions have completed evaluations and 21 have chosen to adopt IMATS for their organization.

Learning Areas:
Communication and informatics
Provision of health care to the public

Learning Objectives:
Discuss lessons learned from allowing users access to an instance of the actual Inventory Management and Tracking System (IMATS) prior to implementation. Identify multiple ways to incorporate user input into future enhancements of IMATS. Determine whether IMATS can meet the inventory management needs of a jurisdiction.

Keywords: Information Technology, Disease Prevention

Presenting author's disclosure statement:

Qualified on the content I am responsible for because: Barbara Nichols is an Informatics Health Scientist who has served at the Centers for Disease and Prevention (CDC) for over 20 years. Ms. Nichols is currently the Program Manager for CDCís Countermeasure Tracking Systems (CTS) ó a suite of four interoperable informatics applications that are used for tracking inventory and the dispensing, distribution and administration of medical and non-medical countermeasures.
Any relevant financial relationships? No

I agree to comply with the American Public Health Association Conflict of Interest and Commercial Support Guidelines, and to disclose to the participants any off-label or experimental uses of a commercial product or service discussed in my presentation.