Accreditation Documentation Management System (ADMS)

The process of collecting, reviewing and organizing documentation for public health accreditation can be challenging.  For most accreditation sites, the sheer volume of documentation (which can easily extend far past a thousand records) is a limiting factor in how efficiently progress can be monitored and analyzed.  Beyond shared excel files and other similar tools, there is no dedicated, freely available technology for sites to use in the period prior to submitting an application for accreditation.

The Houston Department of Health and Human Services (HDHHS) Performance Improvement and Accreditation Team (PIAT) obtained funding from Robert Wood Johnson Foundation to develop a simple but dedicated accreditation documentation management database system that can be used to support health departments in the process of reviewing and organizing their documentation.  The system, which not only allows health departments to track and evaluate documentation but also monitor and report on progress, is freely available and modifiable.  Future plans for this system include further development to support mock site visit processes and other, more complex user interactions.