Online Program

Student to the Rescue: Updating a Central Cancer Registry (CCR) Disaster Recovery Plan (DRP) for Data Security and Retrieval

Tuesday, November 3, 2015

Jeannette Jackson-Thompson, MSPH, PhD, Missouri Cancer Registry & Research Center/Dept. of Health Management & Informatics, U. of Missouri (MU) School of Medicine and MU Informatics Institute, Columbia, MO
Saba Yemane, BS, Missouri Cancer Registry & Research Center/Dept. of Health Management & Informatics, University of Missouri School of Medicine, Columbia, MO
Payal Patel, BS, Missouri Cancer Registry & Research Center/Dept. of Health Management & Informatics, University of Missouri, Columbia, MO
Background:All NPCR-funded CCRs are subject to guidelines for policies and procures for data security and recovery from man-made and natural disasters. Missouri Cancer Registry and Research Center (MCR-ARC) staff process more than 80,000 records annually and have a database containing more than one million records containing protected health information (PHI). An up-to-date DRP is essential. Due to staffing and funding issues, the DRP was not up-to-date. A graduate research assistant (GRA) might be the solution.

Purpose:To update MCR-ARC’s DRP.

Methods:After receiving guidance from the Database Administrator (DBA) and the Director, I began the process of updating the DRP. I reviewed the existing DRP and determined that it was missing crucial information such as up-to-date contact information for emergency-specific teams and registry staff; University of Missouri (MU) responsibility to the unit and building; and updated information about data storage, backup and retrieval. I gathered accurate and up-to-date details about policies and procedures, contacted the building’s primary emergency coordinator, discussed each staff member’s duties, prepared a call tree and gathered information about data storage and safety from the DBA and MU’s Information Technology department.

Results:I drafted an updated DRP which includes call tree, discrete information about damages covered by MU and those that are MCR-ARC’s responsibility and detailed protocols for data security and personnel safety.

Discussion/Conclusions: The new DRP provides an accurate, up-to-date preparedness and follow-up manual for MCR-ARC in case of sudden natural and man-made calamities. Updating MCR-ARC’s DRP gave me an exposure to another aspect of health information management and technology. A detailed DRP was much needed and will be a useful tool that will help the CCR prepare for and recover faster after a disaster. Loss of data or delays in recovery would greatly impede public health surveillance and research.

Learning Areas:

Communication and informatics
Other professions or practice related to public health
Public health administration or related administration

Learning Objectives:
Identify the importance of proper disaster recovery plan for health records and its implication in cancer registries. The main objective of the abstract is to demonstrate details that are essential while preparing recovery plan and how it helps the department of cancer registry at Missouri University to resume the work process after disaster.

Keyword(s): Disasters, Public Health Infrastructure

Presenting author's disclosure statement:

Qualified on the content I am responsible for because: I am a graduate student for MS Health Informatics at Department of Health Informatics and Management at University of Missouri. Currently I work as a Graduate Research Assistant at Missouri Cancer Registry and Research Center.
Any relevant financial relationships? No

I agree to comply with the American Public Health Association Conflict of Interest and Commercial Support Guidelines, and to disclose to the participants any off-label or experimental uses of a commercial product or service discussed in my presentation.