Making it happen with logistics data! Factors for high reporting rates

Logistics and patient data is critical for managers of HIV and AIDS programs to ensure a continuous supply of commodities, and for advocacy and resource mobilization. Achieving high reporting rates to collect this data can be challenging in countries where human resources are limited. Strategies to reduce the reporting burden and ensure timely and accurate information are key factors for success.

In Zimbabwe and Kenya, the Logistics Management Information System (LMIS) collects essential logistics data, as well as key patient data. A number of strategies were put in place to encourage reporting. These include:

• Linking reporting with resupply by implementing a “no report, no product” policy

• Computerization of LMIS data aggregation and analysis at the central level

• Allocation of data entry and management resources at the central level

• Feedback to facilities.

• Eliminating reporting requirements that are not used for decision making.

In both countries, reporting rates for the LMIS for ARV drugs have averaged above 90%, reaching as high as 98% in some months. High reporting rates have provided managers with data to enhance decision-making for advocacy and resource mobilization; forecasting program needs; planning procurements; coordinating donors; distribution of stocks to facilities; identifying areas for improvement within the logistics system.

Country programs struggling with reporting and managing programs due to lack of data should look to the strategies utilized in Zimbabwe and Kenya, where the effective reporting, aggregation, and analysis of data have informed and enhanced decision-making for ART programs.