207523 Developing an electronic reporting system for a tobacco control program

Tuesday, November 10, 2009

Kayshin Chan, MPH , Research & Evaluation, Public Health Management Corporation, Philadelphia, PA
Lean Camara, MSW , SEPA Tobacco Control Project, Health Promotion Council, Philadelphia, PA
Maya Gutierrez, BA , Research & Evaluation, Public Health Management Corporation, Philadelphia, PA
Amanda Innes, MSS, MLSP , Research & Evaluation, Public Health Management Corporation, Philadelphia, PA
Rose Malinowski-Weingartner, BA , Research & Evaluation, Public Health Management Corporation, Philadelphia, PA
Kristin O. Minot, MS , Research & Evaluation, Public Health Management Corporation, Philadelphia, PA
The Southeastern Pennsylvania Regional Tobacco Control Project (SEPA TCP) coordinates tobacco control and prevention activities across a large urban, suburban, and rural seven-county region. SEPA TCP developed an electronic reporting system to standardize data collection and evaluation across the region.

The purpose of SEPA TCP's transition to an electronic web-based system was to standardize data collection elements among all service providers, increase the accuracy and reliability of data for program evaluation, and promote best practices in service activities. The transition process presented both threats and opportunities that SEPA TCP evaluators addressed by:

Seeking buy-in and support from providers

Re-examining the Project's goals and activities

Consulting tobacco control experts in development of outcome measures

Reviewing existing data collection tools utilized across the region

Developing a comprehensive list of data elements

Designing new data collection forms and procedures

Providing user training to providers

Soliciting feedback from providers

Making appropriate revisions and providing additional training

Ongoing editing of the database and training of the service providers will improve the utility of the database for providers, evaluators, and funders.

The SEPA TCP's transition to an electronic database system was an important first step to standardizing data collection and evaluation regionally. Ultimately, centralization of data from all of SEPA TCP activities will allow for a more efficient data monitoring, data analysis, and quality improvement process. Lessons learned from this electronic transition will be presented, as well as recommendations for those developing their own electronic data systems.

Learning Objectives:
1. Understand the value of transitioning to a standardized electronic data collection system in a regional tobacco control project 2. Learn about the challenges of a regional transition to a standardized electronic data collection system 3. List strategic steps to transition to a standardized electronic data collection system

Keywords: Tobacco Control, Data Collection

Presenting author's disclosure statement:

Qualified on the content I am responsible for because: Kayshin Chan, MPH is a research associate at Public Health Management Corporation (PHMC). She received her Master of Public Health degree from the Rollins School of Public Health, Emory University. Previously, she has worked for the Emory Prevention Research Center and the behavioral research branch of the Hope Clinic at Emory University. Currently, she is working on the evaluation of the Southeastern Pennsylvania Regional Tobacco Control Project and capacity building trainings for local Philadelphia non-profit organizations.
Any relevant financial relationships? No

I agree to comply with the American Public Health Association Conflict of Interest and Commercial Support Guidelines, and to disclose to the participants any off-label or experimental uses of a commercial product or service discussed in my presentation.