Understanding Abstract Submission Process
Abstract ID and Password
- When you submit an abstract, an e-mail message will be sent to
you with your abstract ID and password.
- Your ID and password will also be displayed on the screen during
the submission process. Be sure to keep a record of these numbers.
- You may share your abstract ID number and password with
colleagues allowing them to work on the abstract.
Once you begin your abstract you may interrupt the
submission process at any time, and you can resume later.
- You can submit part of your abstract and return several hours or
even days later to resume or alter a submission.
- To log back into your submission use the URL in one of the automatic confirmation emails that you received while submitting various steps.
While
you are submitting an abstract, a program organizer or staff person can see
your work to provide assistance if you encounter a problem or have questions. No one else will have access to your
presentation.
Instructions for submitting an
abstract
Step 1 - Topic
- Select a topic from
the call for papers of your Section/SPIG/Caucus/Forum.
Step 2 - Title
- Enter your abstract title in sentence case. Do not begin paper titles with "The" (it will be automatically removed) Do not end titles with a period.
Example: Access to health information in underserved communities in rural Mississippi: A web-based experiment
- Enter the submitter's e-mail
address where emails should be sent regarding the submission.
- Tell us your preferred method
of presentation. Session organizers will do their best to match your
preferred presentation format but it cannot be guaranteed.
- Describe learning objectives
(See How to create your
Learning Objectives). Abstracts submitted without specific learning
objectives risk either not being considered for the program OR jeopardize
the future session's eligibility for continuing education credit approval.
- External Funding (Optional)
It is necessary for APHA to know of any external funding received for your
work in order to approve continuing education credits.
- Target Audience (optional)
- APHA's annual meeting as a whole targets
public health professionals. If there is a specific audience of public health
professionals that would be especially interested by the research to be
presented, indicate who that population is.
- Suggest two keywords (optional).
- Primary Geographic focus of the
Program (optional).
- Presenting Author and Award
Submission (optional).
- Comments to Organizers (optional).
e.g. nonstandard key words, special needs, "group with other
paper" (include the abstract ID of the other paper), related
reading/reference.
- Off-Label Investigational
product use (if applicable).
- Related Web Page (optional).
Step 3 - Learning Areas
- Select up to 6 Learning Areas
which will be used for Continuing Education Credits.
Step 4 - Authors
- Type in an author’s name in the provided box.
- If the author is already in the system you can select their
pre-populated information or update the information from previous years.
- You must include all information for all the fields with a star.
- To add additional authors click
the link at the bottom of the authors.
- List all authors, identifying
ONLY one presenter.
Step 5 - Disclosure
Step 6 - Text
- Provide an abstract text
(typically 250 words).
- Do not repeat any of the above
information.
- APHA doesn't require references but if
you wish to add them to your submission, please use the Comments Organizers box on the Title step of your submission.
Please do not include your references in the abstract text.
- The reference information
will not affect the acceptance/rejection of your abstract submission.
- Provide a 2-page summary (up to
2000 words) in addition to the abstract (if required). NOTE: Only a
few Sections/SPIGs/Caucuses/Forums require
this additional text. Please check Call for Abstract for details.
If you
need help, would like to suggest an improvement, or would just like to let us
know what you think about the system, please contact us.
