215619 Public Health Administrator's Survival Kit: Implementation and Evaluation Phase -- Strategic Policy Integration and Dynamic Resource Allocation in CDC's Global AIDS Program Epidemiology Unit

Monday, November 8, 2010

Timothy Etherington, MPH, CHES , Global AIDS Program, US Centers for Disease Control and Prevention, Atlanta, GA
Pei-Chun Tsai Wan, MS , National Center for HIV/AIDS, Viral Hepatitis, STD, and TB Prevention, US Centers for Disease Control and Prevention, Atlanta, GA
To address management challenges (e.g. surge in personnel activity, information overload, legislation mandates, budgetary allocations, facilities and equipment upgrades, international travel and multi-sector collaborations), in the epidemiology unit of CDC's Global AIDS Program, an overarching Situational Analysis Modeling Framework (SAMF) Model was developed to critically address these organizational challenges and bridge strategic policies to decision maker priorities. This presentation outlines the SAMF Model's Implementation Phase and Evaluate/Take Action Next Steps.

A Mind Mapping (MM) process using Mindjet®, San Francisco, software will be used to facilitate the integration of this Model within existing organizational culture and as a cutting-edge evaluation tool. MM standardized visuals to engage, list and link time-sensitive implementation activities with end users.

The Model incorporates monitoring/evaluation best practices. By assimilating staff feedback from focus groups, evidence-based policy indicators will be identified, prioritized, and integrated into evaluation metrics. MM captures critical discussions that aid in evaluation decision making, which in turn assists policy makers in the promotion, transparency and timeliness of knowledge transfer during the organizational improvement process.

Extensive efforts will be made to fully integrate this Model into the organization's operational structure. The MM innovation serves as a universal translator and catalyst to reduce informational clutter in the Implementation and Evaluation phases of the Model. The MM serves as a key driving agent for flexible and seamless process improvement. MM enables internal staff and external partners to bring detailed focus to communications, thus encouraging more multi-lateral global alliances. This provides a more robust and transparent environment for achieving organizational excellence for those operating in limited-resource settings in local-regional-global arenas.

Finally, this presentation covers the SAMF Model's Implementation and Evaluation Methodology, by breaking down each phase with a dynamic MM tool to visualize, capture, and organize processes. This will better aid decision makers in cost effectiveness-strategic policy formulation.

Learning Areas:
Administration, management, leadership
Public health administration or related administration
Public health or related organizational policy, standards, or other guidelines
Public health or related public policy
Public health or related research
Systems thinking models (conceptual and theoretical models), applications related to public health

Learning Objectives:
1. Discuss Situational Analysis Modeling Framework’s Implementation and Monitoring/Evaluation Methodology. 2. Describe the Methods in the Implementation Phase. 3. Describe the Evaluation Metrics and Operational Performance Indicators. 4. Provide Examples of Mind Mapping Utilities.

Keywords: Policy/Policy Development, Organizational Change

Presenting author's disclosure statement:

Qualified on the content I am responsible for because: Deputy Operational Manager supporting Public Health Systems Strenthening (Operational Research) and Administrative activities at Global AIDS Program.
Any relevant financial relationships? No

I agree to comply with the American Public Health Association Conflict of Interest and Commercial Support Guidelines, and to disclose to the participants any off-label or experimental uses of a commercial product or service discussed in my presentation.